Job Description
RTS is an enthusiast culture company that builds at the intersection of gaming, creators, and brands. From global live events to bespoke branded content, we exist to create meaningful connections between fans and the worlds they love. Our team brings deep expertise across partnership sales and marketing, talent management, event production, media, community building, and IP development.
About Evo
For over 20 years, The Evolution Championship Series (Evo), has produced the largest and longest-running fighting game tournament conventions in the world. Our events are rallying points where fans, publishers, developers, and brands celebrate fighting games and the communities that love them. Beyond our established live events, Evo’s mission continues to evolve to create, celebrate, and renew fighting game fandom.
Role Overview
As Events Coordinator, you will play an important role in the planning and execution of Evo and RTS live events globally. You will work closely with the Events Manager and VP of Operations to determine your role across events of varying scales and complexity. For larger flagship events like Evo Las Vegas, you may have a specific on-site role and assist across various tasks. For smaller-scale events, you may take full ownership of the end-to end planning for a functional area.
This role is ideal for someone who thrives in both strategic planning and hands-on execution, can operate independently, and can manage client groups, details, and production timelines effectively. You will collaborate with internal teams including marketing, partnerships, content, and broadcast, as well as external agencies and contractors.
Reporting Structure
You will report to the Events Manager
Key Responsibilities
Event Planning & Strategy
Develop scalable frameworks that can be adapted to multiple events
Align event operations with overall business goals and attendee experience priorities
Event Management & Execution Lead or support operations planning across categories depending on event scale:
Event Registration & Credential Distribution:
Attendee Management: Work with 3rd party attendee management system vendor to collect and manage multiple sources of attendee data for Credential Pick Up
Create data collection process for vendors, exhibitors and partners
Work with competition registration vendor / ticketing system vendor to ensure data is collected as needed
Work with authorized third party ticket resale vendors
Credential Pick Up: Work with Credential Pick Up vendor to effectively distribute on-site event credentials as well as pre-sale merchandise and partner or event materials
Lead the Priority Desk for non-ticketed attendees and VIPs
Manage the Help Queue
Create proper documentation flow and train staff at the Desk for distribution and credential / ticket issue resolution
Catering and Concessions:
Manage event catering vendors, internal catered staff meal need, partners and third party needs as requested
Concession vendors and food sponsor integrations and sampling
If traveling to an event for on-site execution, lead or support depending on event scale:
Event Office: Oversee and manage set up of primary event operations office
Prep and distribute of items such as credentials, wristbands, event materials and more for internal teams
Support category lead in functions such as:
Competition (Bracketology)
Ticketing
Event Information Booth
Budget & Reporting
Manage specific line items within event budgets
Track invoices and vendor payments in collaboration with finance
Identify opportunities to streamline costs and improve efficiency
Qualifications
1+ years of experience in live event operations, preferably within gaming, esports, or entertainment
Demonstrated success owning projects of varying scale
Strategic thinker who can also manage on-the-ground execution
Proficient in event management and productivity tools (e.g., Excel, Google Drive Suite)
Excellent communication, negotiation, and leadership skills
Able to work autonomously and within cross-functional teams
A sense of ownership and accountability even when working remotely
Willingness to travel domestically and internationally as required
Compensation
The salary for this role is $65,000 to $85,000, based on experience and qualifications.
Benefits
Medical, Dental, Vision and Life Insurance
401k plan available for employee contributions
Flexible work schedule
Generous PTO and company-observed holidays
Remote-first culture
Originally posted on Himalayas
About Evo
For over 20 years, The Evolution Championship Series (Evo), has produced the largest and longest-running fighting game tournament conventions in the world. Our events are rallying points where fans, publishers, developers, and brands celebrate fighting games and the communities that love them. Beyond our established live events, Evo’s mission continues to evolve to create, celebrate, and renew fighting game fandom.
Role Overview
As Events Coordinator, you will play an important role in the planning and execution of Evo and RTS live events globally. You will work closely with the Events Manager and VP of Operations to determine your role across events of varying scales and complexity. For larger flagship events like Evo Las Vegas, you may have a specific on-site role and assist across various tasks. For smaller-scale events, you may take full ownership of the end-to end planning for a functional area.
This role is ideal for someone who thrives in both strategic planning and hands-on execution, can operate independently, and can manage client groups, details, and production timelines effectively. You will collaborate with internal teams including marketing, partnerships, content, and broadcast, as well as external agencies and contractors.
Reporting Structure
You will report to the Events Manager
Key Responsibilities
Event Planning & Strategy
Develop scalable frameworks that can be adapted to multiple events
Align event operations with overall business goals and attendee experience priorities
Event Management & Execution Lead or support operations planning across categories depending on event scale:
Event Registration & Credential Distribution:
Attendee Management: Work with 3rd party attendee management system vendor to collect and manage multiple sources of attendee data for Credential Pick Up
Create data collection process for vendors, exhibitors and partners
Work with competition registration vendor / ticketing system vendor to ensure data is collected as needed
Work with authorized third party ticket resale vendors
Credential Pick Up: Work with Credential Pick Up vendor to effectively distribute on-site event credentials as well as pre-sale merchandise and partner or event materials
Lead the Priority Desk for non-ticketed attendees and VIPs
Manage the Help Queue
Create proper documentation flow and train staff at the Desk for distribution and credential / ticket issue resolution
Catering and Concessions:
Manage event catering vendors, internal catered staff meal need, partners and third party needs as requested
Concession vendors and food sponsor integrations and sampling
If traveling to an event for on-site execution, lead or support depending on event scale:
Event Office: Oversee and manage set up of primary event operations office
Prep and distribute of items such as credentials, wristbands, event materials and more for internal teams
Support category lead in functions such as:
Competition (Bracketology)
Ticketing
Event Information Booth
Budget & Reporting
Manage specific line items within event budgets
Track invoices and vendor payments in collaboration with finance
Identify opportunities to streamline costs and improve efficiency
Qualifications
1+ years of experience in live event operations, preferably within gaming, esports, or entertainment
Demonstrated success owning projects of varying scale
Strategic thinker who can also manage on-the-ground execution
Proficient in event management and productivity tools (e.g., Excel, Google Drive Suite)
Excellent communication, negotiation, and leadership skills
Able to work autonomously and within cross-functional teams
A sense of ownership and accountability even when working remotely
Willingness to travel domestically and internationally as required
Compensation
The salary for this role is $65,000 to $85,000, based on experience and qualifications.
Benefits
Medical, Dental, Vision and Life Insurance
401k plan available for employee contributions
Flexible work schedule
Generous PTO and company-observed holidays
Remote-first culture
Originally posted on Himalayas
Work mode: remote