Job Description
📍 Job Description
Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping
Location: Latin America (Colombia preferred)Type: Full-Time, RemoteSalary:$1,000 – $4,000 USD / month (based on experience & scope)Reports To: Founder / Managing Partner / Principal
About the Role
We are building a private talent network of elite Executive Assistants who support founders, operators, and managing partners in HVAC, construction, roofing, and landscaping companies across the U.S.
These are not entry-level VA roles.
We work exclusively with senior-level Executive Assistants who have already supported:
Field-service founders and operators
Managing partners overseeing crews, projects, or multi-job operations
You will act as a true right-hand partner — protecting executive time, managing operational flow, and serving as a trusted proxy when needed.
Many of our placements grow into Operations Manager or Chief of Staff roles.
What You’ll Be Doing
Depending on the client and level, responsibilities may include:
Executive Support & Gatekeeping
Full ownership of inbox and calendar
Priority filtering and decision routing
Handling communication on behalf of the executive
Managing confidential and sensitive information
Field-Service Operations Support
Coordinating crews, dispatch, and vendors/contractors
Tracking jobs, estimates, and service appointments
Organizing maintenance workflows, materials procurement, and follow-ups
Supporting project scheduling, client communications, and site coordination
Managing stakeholder or client communications (when applicable)
Administrative & Financial Coordination
Light bookkeeping coordination (QuickBooks, Jobber billing, etc.)
Invoice tracking and payment follow-ups
Document management (contracts, estimates, warranties)
Preparing summaries and reports for leadership
Execution & Systems
Turning messy requests into completed deliverables
Tracking action items, owners, and deadlines
Improving workflows and creating SOPs
Proactively identifying bottlenecks before they become problems
Who We’re Looking For
Required
Minimum 5+ years supporting founders, executives, or operators
Direct experience in HVAC, construction, roofing, landscaping, or field services
Fluent English with a near-native accent
Exceptional written communication
Strong discretion and judgment
Comfortable saying “no” and protecting executive time
Preferred
Experience supporting multiple stakeholders
Familiarity with field-service or job management software
Experience working with U.S.-based founders or contractors
Exposure to scaling businesses or multi-entity structures
Why Join Our Network
We do not place every assistant — quality over volume
Once accepted, you’ll be matched with vetted, high-level clients
Long-term roles, not task-based gigs
Competitive compensation aligned with senior responsibility
Opportunity to grow into Operations Lead or Chief of Staff roles
Salary: $1,000 – $4,000 / monthOriginally posted on Himalayas
Work mode: remote