Job Description
About UsAppficiency is a global technology and professional services firm that solves complex business challenges through the intelligent application of enterprise software, automation, and AI. We're a proud Oracle NetSuite Alliance Partner; Salesforce Crest Partner; Microsoft Gold Certified Partner, and much more: our evolution has taken us well beyond a single platform, making us a multi-technology advisory and implementation partner across ERP, CRM, cloud platforms, and AI-driven solutions. What sets us apart is a "technical-first" approach, teams who understand both business logic and deep system architecture paired with a genuine belief that our people are our greatest strength, and that's who we invest in first.The OpportunityAs a Project Coordinator I, you will provide foundational support to project and program managers — helping maintain schedules, track budgets, and coordinate stakeholder communication across active projects. This is an entry point into project delivery and PMO operations, where you'll build core coordination skills, learn Appficiency's methodology, and gain exposure to ERP/CRM project environments under close guidance from senior team members.What You'll Do
Support Project and Program Managers in maintaining accurate project schedules and documentation
Assist with tracking project budgets, invoices, and basic financial reporting
Coordinate and schedule stakeholder meetings, taking and distributing minutes
Help monitor resource allocation across projects, flagging discrepancies to senior team members
Support the intake process for new projects, ensuring required information is captured accurately
Learn and apply Appficiency's PMO methodology and governance standards
Maintain organized project documentation and templates
Identify and escalate issues or blockers to the Project Manager or PMO lead
Participate in process improvement discussions, contributing ideas from day-to-day coordination work
What You'll Bring
Bachelor's degree in Business Administration, Project Management, or related field, or equivalent experience
1-2 years of experience in project coordination, administrative support, or operations
Strong organizational and time-management skills, with attention to detail
Excellent verbal and written communication skills
A proactive, eager-to-learn attitude with a strong sense of ownership
Ability to work well in a fast-paced environment and manage multiple priorities
Comfort with MS Excel and basic data tracking/reporting
Exposure to ERP, CRM, or e-commerce applications is a plus; NetSuite knowledge is a bonus
What Will Set You Apart
A naturally organized, detail-oriented approach to managing schedules and documentation
Comfort learning new tools and processes quickly, including PMO methodology
Clear, professional communication with both internal teams and clients
A proactive mindset — flagging issues early rather than waiting to be asked
Genuine interest in growing into a project coordination or PMO career path
What Success Looks Like
Project schedules and documentation you support are accurate, current, and well-organized
Stakeholder meetings run smoothly, with clear, timely minutes and follow-ups
Senior team members trust you to flag resource or budget discrepancies promptly
You're building a solid working knowledge of Appficiency's PMO methodology and governance standards
You contribute useful ideas or support to process and template improvements over time
Originally posted on Himalayas
Support Project and Program Managers in maintaining accurate project schedules and documentation
Assist with tracking project budgets, invoices, and basic financial reporting
Coordinate and schedule stakeholder meetings, taking and distributing minutes
Help monitor resource allocation across projects, flagging discrepancies to senior team members
Support the intake process for new projects, ensuring required information is captured accurately
Learn and apply Appficiency's PMO methodology and governance standards
Maintain organized project documentation and templates
Identify and escalate issues or blockers to the Project Manager or PMO lead
Participate in process improvement discussions, contributing ideas from day-to-day coordination work
What You'll Bring
Bachelor's degree in Business Administration, Project Management, or related field, or equivalent experience
1-2 years of experience in project coordination, administrative support, or operations
Strong organizational and time-management skills, with attention to detail
Excellent verbal and written communication skills
A proactive, eager-to-learn attitude with a strong sense of ownership
Ability to work well in a fast-paced environment and manage multiple priorities
Comfort with MS Excel and basic data tracking/reporting
Exposure to ERP, CRM, or e-commerce applications is a plus; NetSuite knowledge is a bonus
What Will Set You Apart
A naturally organized, detail-oriented approach to managing schedules and documentation
Comfort learning new tools and processes quickly, including PMO methodology
Clear, professional communication with both internal teams and clients
A proactive mindset — flagging issues early rather than waiting to be asked
Genuine interest in growing into a project coordination or PMO career path
What Success Looks Like
Project schedules and documentation you support are accurate, current, and well-organized
Stakeholder meetings run smoothly, with clear, timely minutes and follow-ups
Senior team members trust you to flag resource or budget discrepancies promptly
You're building a solid working knowledge of Appficiency's PMO methodology and governance standards
You contribute useful ideas or support to process and template improvements over time
Originally posted on Himalayas
Work mode: remote